Home Tips & Tricks Use of the Grammar Checking Tool in the Corporate World

Use of the Grammar Checking Tool in the Corporate World

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The task of writing has now become very essential in the corporate world. When you need to provide information about the product of your company you must browser, poster, leaflets, banner, etc. for which the right type of content is a must. Thus, the use of the right content can help you to build a good relationship with the customers. Some company also writes articles, blogs and guest post with the help of which the company can provide deeper understanding on the product as well as enhance the SEO ranking of the company’s site which in turn help them in increasing the leads. Moreover, the articles can be distributed on all social media due to which the company can pull even more leads. 

But at the time of writing the content, it is very essential to make sure that it does not have any kind of errors such as grammatical mistakes, spelling mistakes, punctuation errors, typos mistakes, etc. Punctuation gives the reader a better understanding of the meaning of the text and they can also get the ideas that are revealed by the author. That is why it is highly essential to use a proper punctuation tool to write a logical and readable text.

If the articles have such silly mistakes it will create a wrong impression on the customer and they will avoid buying products or availing services from your company. That is the reason why it is very essential to proofread the article before publishing it to make sure that it is free from any kinds of errors. However, you will now get grammar checking tools in the market that will detect all kinds of errors in your document automatically and provide you with some valuable suggestions to rectify them. If you want to find out the mistakes in your article and mistakes of active and passive voice then you must use the Passive voice checker tool. 

Things to Check After Complete Writing

It is very common to make some silly mistakes whenever you write anything but if you publish that content without checking those mistakes then you will encounter several issues and may also lose your valuable customers.

Hence, after you complete writing the content for your company it is very essential for you to check the following essential things:

Checking the Homonyms

Homonyms are those words that are pronounced the same but have different meanings and spelling. Once your writing is completed you must check the homonyms since MS Word spell check features will not be able to check this type of errors. For example, the word ‘their’ and ‘there’ have different meanings and spell differently but are pronounced the same. Hence, if you just rely on the spell check features you will not be able to detect the errors in the article and the article will be published with wrong words.

Checking the Punctuation

In the English language, punctuation is one of the very essential things. Some of the most common punctuations that are frequently are in English – comma (,), full stop (.), colon (:), hyphen (-), question mark (?), an exclamation mark (!), etc. It is very essential to know the rules of punctuation otherwise you will make mistakes while writing the article. However, you can use a grammar checking tool for checking punctuation mistakes. The tool will provide you with suggestions about how to correct the punctuation errors and if you find the suggestion suitable you can accept it otherwise you can ignore it and use your knowledge.

Remove the Unnecessary Words

Typos are a very common type of mistake while a person writes anything. Sometimes the writer mistakenly adds a zero or a full stop or any other thing while writing due to which the meaning of the sentence changes completely. Hence, it will cause a lot of embarrassment both for the writer as well as the company which is publishing the article.

That is the reason it is very essential to crosscheck the article once you complete writing so that you can detect such types of unnecessary words and eliminate them.       

Checking the Punctuation Marks

Punctuation plays a great role in English. Thus, along with other basic grammatical aspects like gerund, preposition, articles, tense, etc., you should also take care of the punctuation while writing anything.  In Engish language, even a single comma can greatly change the meaning of the sentence. Some of the common punctuations are – full stop (.), an exclamation mark (!), question mark (?), comma (,), colon (:), semicolon (;), apostrophe (‘), quotation marks (“ ”), hyphen (-), etc. You must know the rules of punctuation before you write any article or blog or essay in English.

At the end of any type of affirmative sentence, you need to put a full stop (.).The comma is used when a short pause is required to put in a complex sentence. It is used for splitting a long sentence. The apostrophe (‘) is used either before or after the letter (s) for showing possession. The colon can also be used in between two main clauses especially if the second clause explains the first clause.  

Conclusion

Thus it is observed that it is very essential to proofread the article very carefully once you have completed the article. You can use grammar and punctuation checking tools by which you can detect any kind of errors in the content and correct it with the help of suggestions provided by the tool. Such a tool can also make your job easier since you will be able to automatically detect the errors and can take the suggestions that are provided by the tool.

You should use punctuation correctly in your article or blogs or essay or any other documents that you write. The way you put the punctuation in your writing shows the level of your intelligence. Hence, you should never neglect to put punctuation in your writing and must check with the punctuation checker tool before submitting your writing.   

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